Position Title: Administrative Support PMO
Location: Brussels, Belgium
Languages: Dutch or French, and English
Duration: 9 months
Work mode: Hybrid
Job Description:
* As a PMO Support, you will join our busy PMO supporting project resourcing, finance, risk, and governance within the PMO. You will work closely together with all project managers on their administrative, scheduling, and financial needs for their projects. The supported tasks are regrouped within 3 axes: Resource Management, Cost Management, and Communication & Reporting.
* Manage the overall project management tooling (Planview)
* Coordinate with the projects, the time writing, and monthly reporting and invoicing
* Provide support to the full project team at meetings, which could include scheduling meetings, taking minutes, recording actions, and performing follow-up
* Support internal and external audits, as required
* Assist project managers in project start-up and maintenance
* Overall, the go-to person for project managers when they have questions, need help or work completed.
* Resource Management
* Providing necessary access to on-boarded colleagues, mainly externals
* Monitor and follow up on resource capacity in current and upcoming projects
* Handle the supply-demand of projects
* Cost Management
* Provide regular reports to the finance department
* Oversee tracking, review, and creation of all purchase orders and invoices
* Track project-level financials
* Communication & Reporting
* Prepare and coordinate portfolio-level communications
* Liaise with internal stakeholders as well as key client contacts.
* Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards, and governance
* Assure project adherence to portfolio-level governance processes and reviews
* Coordinate with the project team leads to develop best-practice project processes and standards
* Provide input on required changes to the PMO based on the company strategy and needs
Required qualifications to be successful in this role:
* Entry level to up to 2 years of relevant experience performing in a similar role
* This is a highly interactive role, and as such, you will need excellent communication skills, both written and verbal, and the ability to deal with both internal and external stakeholders.
* Solid MS Office abilities to include Excel, MS PowerPoint, MS Outlook, MS Word, and Power BI.
* Basic Expertise in creating and maintaining project plans
* Experience using Alfresco and the ability to provide basic user-level administration support to users
* Mature, teachable, self-motivated with a positive attitude and good work ethic, the successful candidate will be a team player who is proactive
* Should be capable of working on their own with little oversight and management
* Must be detail-oriented while maintaining and consistently displaying multi-tasking abilities in a busy, professional environment on a client site, and be able to exhibit problem-solving abilities
* Excellent organization skills coupled with excellent interpersonal skills
* You may be required to be flexible between PMO areas in order to support workload spikes in workload
Skills:
* Alfresco
* Cost management
* Microsoft Office
* Project Monitoring
* Resource Management