About Our Team
We are a small, international, and dynamic team of 12 people based in Vilvoorde. We support customers across Europe, the Middle East, Asia Pacific, the CIS region, and Africa. Our team works in English, but the majority speak an additional European language.
Job Overview
We are seeking a Supply Chain Specialist to join our team in managing the transport, distribution, and storage of drag reducers, also known as flow improver products. The successful candidate will work alongside two other supply chain specialists and an office manager to ensure smooth, on-time deliveries worldwide.
Responsibilities:
1. Shipping: Coordinate shipments with Houston and Eastern Hemisphere freight partners, inform customers and Commercial Leads about deliveries, request quotes and organize local/international transports, suggest improvements to costs and supply chain efficiency
2. Transloading: Follow up with transloading bases on procedures and product movements, maintain records and systems (SAP, Maximo), weekly reporting on inventory at each base
3. Inventory Management: Keep track of stock at transloading bases, schedule shipments to maintain optimal levels, maintain EH Inventory Model
4. Customer Service: Keep customers informed on shipments, advise on customs and VAT formalities, support with inventory at customer and distributor locations
5. Administration: Keep inventory worksheets and customer files updated, process orders and record all deliveries in Maximo, ensure timely invoicing and follow up on payments
6. Safety & Quality: Follow up on container certifications conditions, distribute up-to-date Safety Data Sheets (SDS), ensure proper labelling and compliance with quality procedures
7. Equipment Process: Be the logistics contact for customs and equipment manufacturers, organize shipments of skids and spare parts
8. Invoicing & Budget: Process and track invoices from logistics vendors, monitor supply chain expenses, send and follow up on customer invoices
9. Technical Aspects: Understand technical needs in logistics and advise internal teams, help define the best logistic package for equipment shipments
10. SAP: Use SAP for product ordering, inventory updates, and purchasing, request training as needed and suggest process improvements
Requirements:
* Degree in logistics or up to 3 years of relevant experience
* Comfortable with Microsoft Office, especially Excel
* SAP experience is a plus
* Fluent in English + another European language (Dutch, French, Spanish, German…)