Description:
Ensure administration of client, contacts and files:
* Create and update client files and contacts, fill in updates and ensure follow-up
* Enquire missing information and ensure quality of invoice data
* Digitalize, close and archive files according to firm’s guidelines
* Promote an efficient usage of tools within the team
Assist partners and associates:
* Manage partner’s agenda, establish/follow partner’s to do’s, respect deadlines and reminders
* Organize travels and bookings
* Register lawyers to conferences and events
* Maintain up to date administrative files according to legal requirements (VAT, company obligations,…)
* Handle in and out mail (collect, scan, identify, rename file,…)
* Prepare, revise and translate documents in French and English mainly but also in Dutch
* Research and provide summary
* Revise, correct, add layout and prepare presentations
* Draft offers
Profil
* Experience as a personal assistant (in a law firm preferably) is a strong asset
* You hold a Belgian degree in administration or similar education
* French speaker and fluent in English (Dutch is an asset)
* Strong analytical and interpersonal skills
* Accuracy
* Enthusiasm and team-player
Offre
* Salary between € 2,400 (junior) and € 3,800 (very experienced) gross
* Meal vouchers (face value of €8)
* Hospitalization and group (5%) insurance without personal contribution
* Bonus plan (CCT 90)
* Public transport covered or reimbursement of home-work place fee
* Dynamic team of 7 lawyers and 1 partner
* Local direction team
* Entrepreneurial work environment
* Collaboration with other departments
* Collaboration on an international level with other countries
* Possibility of individual language classes (French, English and Dutch)
* International events, sporting events and conferences
* Sport activities
* Wellbeing activities and conferences
* Many internal events
Entreprise
Our client is a law firm with an international practice located in Brussels.