1.
Calendar and Time Management:
o Coordinating and managing complex schedules, appointments, and deadlines.
o Scheduling internal and external meetings, including organizing video conferences.
2.
Document Management:
o Preparing, proofreading, and archiving legal documents, contracts, and reports.
o Ensuring accurate processing and confidential handling of sensitive information.
3.
Communication and Client Relations:
o Acting as the first point of contact for internal and external stakeholders.
o Managing professional correspondence in English, French, and Dutch.
o Maintaining relationships with international clients and legal entities.
4.
Travel Planning and Logistics:
o Organizing international travel, including flights, accommodations, and visas.
o Preparing detailed itineraries and managing expense reports.
5.
Administrative Support:
o Handling invoicing, time tracking, and data entry.
o Supporting office organization and team activities.
6.
Process Optimization:
o Actively contributing to the improvement of internal workflows and administrative processes.
* Education: A bachelor's degree in administration, law, languages, or a related field.
* Experience: At least 5 years of experience as a Personal Assistant, preferably in a legal or international environment.
* Language Skills: Proficiency in English, French, and Dutch (both spoken and written). Additional language skills are a plus.
* Technical Skills:
o Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
o Experience with legal software or CRM systems is a bonus.
* Personal Qualities:
o Highly organized, detail-oriented, and discreet.
o Proactive, flexible, and capable of managing priorities in a demanding environment.
o Excellent interpersonal and communication skills, with the ability to build and maintain relationships.
We provide more than just a challenging and varied role:
* A competitive salary package complemented by additional benefits (meal vouchers, group insurance, etc.).
* Flexibility in working hours if needed, aligned with the role's requirements.
* The opportunity to join a renowned international law firm with an excellent reputation.
* Personal and professional development opportunities through training, courses, and career growth programs.
* A stimulating and professional work environment with a dedicated and collegial team.