Office & HR Assistant to the CEO
Do you enjoy working hand-in-hand with an engaged leader, bringing structure to daily operations, and keeping things moving?
While juggling a variety of responsibilities?
Internal coordination, invoicing, office management, admin tasks, recruitment... this role is at the heart of UpWider's daily operations.
You will be both an organizational pillar, a close and trusted support to management, and a key player in our team.
Just few of words about us :
What do we do?
• UpWider is a scale-up in Management Consulting, based in Brussels.
• Our aim? Helping our clients (large international companies) in the execution of their strategic development.
• How? By providing them our expertise through our 4 fields: Business and Market Development, Market and Data Intelligence, Digital and ICT management, Operational Excellence.
• Our moto? Human and long-term relationships: we are committed to developing our young/new talents with a strong traineeship.
• Our edge? A good sense of humor and a family mindset!
What will your job be?
You will daily collaborate with our CEO and other stakeholders, the responsabilities will mainly be around:
1. As the CEO’s assistant, you
· support the CEO in his activities: administrative aspect, daily executive organisation, contracts,
· will provide him provide with high level confidential.
2. Overseeing of company’s financial transactions, you are responsible for :
· the day-to-day accounting procedures : management records and receipt (consultants, clients, employees…), monthly invoices.
· Provide financial and administrative support to the CEO : creation of management dashboards and activity monitoring: finance, HR, …
· Administrative and HR payroll aspect & process for the team.
3. Recruitment & Employer Branding
You will manage recruitment in close collaboration with the CEO.
* Take ownership of the recruitment process: drafting and publishing job offers, managing applications, coordinating interviews, and following up with candidates.
* Participate directly in interviews, providing your insights on interpersonal skills, cultural fit, and team alignment.
* Ensure a smooth, professional and human candidate experience from first contact to onboarding.
* Help structure and continuously improve recruitment tools and internal processes as the company grows.
* Monitor new sourcing channels, identify relevant profiles and contribute to building a talent pipeline.
Want to go even further?
If you're curious and creative, you’ll also be welcome to support our employer branding and social media communication — sharing moments of team life, promoting our culture, and helping make UpWider stand out as a great place to work.
4. Coordination
· Work closely with the CEO to support decision-making, streamline operations, and ensure alignment across the company.
· Serve as a bridge between the CEO and the team, translating strategic goals into actionable plans and motivating team members to achieve them.
5. Cooperation / communication :
· You take initiative, operate within delegated authority and keep management informed
· Organize and improve administrative process
· Office Management
Why you?
You :
· Are Fluent in English and French
· You’re the link between our close-knit internal team (10 people) and our consultants working on-site with clients – and you brighten our days!
· Have a professional experience on high confidentiality level (5 years min)
· You’ve already been actively involved in recruitment processes.
· Have a strong eye for detail, analytical, process-oriented
· Can work autonomously, have a positive mindset and work ethic.
· Microsoft office and particularly excel are good friends.
What do we offer?
· Evoluate in warm and supportive atmosphere and with professional people
· Organization where everyone’s contribution counts and focused on global and personal development
· A dedicated and enthusiastic team with experienced management to accompany you
· Opportunities to develop your skills : business, admin, events organization, recruitment, consultants relationships…
Want to join us?
Apply now, if you are motivated to join us, it can take only 2 weeks to go through the complete process!