Company
Business Unit
Strategy, Risk & Transactions Advisory
Primary Location
Field of interest
Business Support
Industry Focus
Industry Agnostic
Description of the position
Cant wait to make an impact on the world? Youre not alone. Join us in driving progress in the working world and beyond.
Your journey with us
As a Management Assistant, you will play a key role in the daily organization and business support to your dedicated Partners and/or Senior Directors. As an Assistant, you are the first point of contact for our clients, our colleagues, and our suppliers. It is therefore key that you communicate in different languages in an efficient and respectful manner and that you prioritize the following tasks:
* Calendar / Agenda management for your dedicated Partners and/or Senior Directors: scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, etc.;
* Layout and quality check of documents (presentations, proposals, letters, etc.).
* Being the go to person for your Partners and/or Senior Directors: you know Deloitte and the clients of your Partners and/or Senior Directors, you know where you can obtain certain information, which actions should be taken in which situations. You are seen as their lifesaver and make their work lives easier!
Besides the above mentioned tasks, an impeccable administrative follow up is necessary:
* Administration support: handling incoming and outgoing e mails and correspondence, filing/archiving and scanning documents;
* Call management: handling incoming internal and external calls, taking messages, and filtering calls;
* Proposal management: layout and quality checks, preparing the admin part (certificates, envelopes, etc.) and making sure the proposal is delivered on time.
Ad hoc tasks:
* Organizing client and internal team events: all practical arrangements such as meeting location/rooms, catering, parking, badges, welcoming the participants, etc.;
* Translation & review of documents;
* Travel arrangements: booking flights, trains, hotels, and cars.
Depending on your own interests, the role and the needs of your Partners and/or Senior Directors, you will be able to take up additional tasks such as project administration and follow up, onboarding support, attending meetings during which you take minutes and closely follow up the action points discussed, and Talent related tasks such as a buddy role for new Management Assistants or acting as a mentor for Management Assistant interns, etc. In short, a great opportunity to shape your career.
Let''s talk about you
1. You have a Bachelor degree in Office Management;
2. You have 2 3 years of experience as a Management Assistant;
3. A good knowledge of Dutch, English, and French is a necess