Key Responsibilities:
* Billing Preparation & Adjustments: Assist in preparing bills by verifying client data, calculating billable amounts, and performing necessary adjustments (e.g., splitting, transferring, or writing off entries).
* Invoice Management: Make minor amendments to finalized invoices, issue credit notes, and maintain updated billing data as required.
* Internal Billing Operations: Support the legal team by allocating time across fee earners to maintain balanced recovery rates, issuing zero invoices for internal adjustments, and managing entries against advance fees.
* Reporting & Documentation: Generate and analyze billing reports, assist with audits by providing documentation, and manage the timely distribution of invoices and financial reports.
* Payment & Collections Support: Assist in the credit collection process, resolve payment issues, and respond to billing inquiries from team members and clients.
* Collaboration & Continuous Improvement: Work closely with the shared services team and other offices for multi-payer cases, contribute to billing process improvements, and keep onboarding materials updated.
* Team Support & Compliance: Support colleagues with daily tasks and development, ensuring all billing practices meet firm standards and guidelines.
* Education & Experience: Bachelor's degree in Business Management or Accountancy, with 2-5 years of experience in an administrative financial role, ideally within a fast-paced corporate environment.
* Language Skills: Strong command of English is essential; basic proficiency in French and/or Dutch is a plus.
* Technical Skills: Advanced Excel skills; knowledge of SAP 4/Hana is an advantage.
* Organizational Skills: Highly organized and detail-oriented, with a structured approach to managing data.
* Personal Qualities: Positive, can-do attitude with a proactive mindset, critical thinking abilities, and a willingness to learn and take on new challenges.
* Communication & Collaboration: Strong interpersonal and communication skills, with the ability to handle multiple projects and collaborate effectively across teams.
* Professional Growth: Join a dynamic, internationally recognized team that values your development with continuous learning opportunities, training programs, and clear pathways for career advancement.
* Competitive Compensation: Attractive salary package complemented by benefits that support your well-being and work-life balance.
* Engaging Work Environment: Collaborate with talented professionals in a fast-paced, supportive environment that values teamwork, diversity, and innovation.
* Flexibility: Enjoy flexible work arrangements, including hybrid work options, allowing you to balance personal and professional commitments.
* Impactful Role: Take on a role where your contributions make a difference, directly supporting a top-tier team and playing a key role in optimizing financial operations.