Description
At our heart we are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.
Our team is growing and for this we need bright minds with creativity and flexibility – what talent do you have?
ROLE OBJECTIVES
1. Responsible for the administrative and logistic support in order to facilitate the daily operation of the n+1 and department(s)
2. Supports local procurement, processes and systems implementation and ensures compliance and alignment with SOP across departments.
3. Increase the awareness and ownership of the local rules through all management assistants
4. Ensures timely and effective resolution of any admin problems across departments; facilitates Takeda's ambition of ‘great place to work’.
5. Proactively communicate with the Head of Business Operations to address administrative and process challenges, and contribute to enhancing organizational efficiency and cost reduction.
6. Responsible for the time schedule and efficiency at the reception
ACCOUNTABILITIES
Administrative and monitoring support
7. Performs tasks at the request of the n+1 and assists him/her where possible
8. Supports different managers/heads within their specific dedicated domain by inputting data, preparing presentations, letters, controlling data or figures, follow up of data, contracts, administrative support in projects,… according to specific guidelines
9. Provides informative and administrative support to coworkers, visitors, clients etc.
10. Performs different administrative tasks (follow-up tables, third party processes (MSA, TPRM, PO), validating invoices, ordering of materials etc.)
11. Translates documents
12. Writes reports of meetings
13. Copies and classifies timely and accurately
14. Follow up of Takeda mailboxes
15. Follow up budget
Planning and organizing
16. Organizes meetings (management meetings, internal events, business meetings etc.) and follows the document flow before and after a meeting according to set rules and procedures
17. Books lunches etc. according to specific guidelines
18. Participates in meetings
Internal and external communication
19. Receives visitors and answers telephone calls
20. Answers all sorts of questions of visitors or callers, refers the call to the right person
21. Receives and distributes correspondence, classifies (confidential) correspondence timely and accurately
22. Makes appointments
Reception
23. Manages good functioning of the reception
24. Receives visitors and answers telephone calls for the reception
25. Supports daily facility tasks for the reception
Business Operations
26. Is point of contact for other assistants for admin, procurement, legal, finance processes
27. Project management
28. Is an enabler of change management for new admin processes
29. Represents the management assistants
DIMENSIONS AND ASPECTS
Takeda Leadership Behaviors
30. Demonstrates strategic enterprise thinking finding innovative ways to serve patients, and build trust, reputation, and business
31. Creates the environment that inspires and enables people to move the organization forward
32. Focuses on the few priorities and delivers superior results
33. Elevates the capabilities of the organization for now and the future
Growth mindset
34. Looks for the best opportunities in work to build skills that align with current and future development needs
35. Actively seeks information and help from all levels of employees across the organization
36. Reflects on work experiences and how to apply the lessons learned from past experiences into current and future work
Cross functional collaboration
37. Ability to work effectively in cross functional and virtual teams
38. Ability to work effectively in multi-disciplinary teams
39. Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally
Results & Stakeholders oriented
40. Can-do attitude
41. Able to anticipate stakeholders needs and is accountable and responsible to create value for them
Strong communication skills
42. Ability to manage challenging conversations and handle objections
43. Able to proactively interact and influence stakeholders to improve
44. Effective listening skills
45. Superior written and verbal communication skills
CAPABILTIES
Technical Expertise
46. Bachelor or equivalent combination by education and experience
47. Experience as a management assistant (in pharmaceutical industry) is an asset
48. Good spoken and written communication skills
49. Understanding of the activities and practices within the dedicated department(s)
50. Fluent (written and spoken) in Dutch, French and English
Other key capabilities
51. Planning and organization
52. Flexibility
53. Customer/Market minded
54. Showing initiative
55. Integrity/confidentiality
56. Accuracy
Empowering our people to shine
At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.
Diversity, Equality, and Inclusion
Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.
If you are interested in this opportunity, we look forward to receiving your application via our online tool!
Learn more at
Locations
Brussels, Belgium
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time