FunctieomschrijvingDuties and Responsibilities - Schedule meetings, prepare agendas, reports, and presentations for board, committee and working party meetings. Coordinate with all attendees.- Facilitate meetings, capturing action items and decisions. Manage post-meeting activities such as distributing minutes, tracking all action items and following up on outstanding items.- Provide administrative support, including scheduling, travel arrangements, and expense management.- Support with managing administration for corporate partnership deals and sponsorship agreements.- Track and manage the administration of grants and awards.- Maintain governance documents, policies, and other relevant materials in a centralised repository.- Assist with the planning and execution of association events, programs, and projects.- Liaise with volunteer groups and committees and provide them with guidance, resources, and feedback.- Handle inquiries from members, partners, and the public and direct them to the appropriate person or department.- Organise and maintain files, records, and databases.ProfielYour profile- Eligible to work in the EU.- At least three years’ experience in an administrative or support role, preferably in a non-profit or association setting.- Fluent in English (verbal and written level C1), Knowledge of another language is an asset.- Proficient in the Microsoft Office package, Google Suite, and other web-based tools.- Ability to work independently and collaboratively with a diverse team.- Strong organisational, time management, and problem-solving skills, with the ability to prioritise and multitask.- You are flexible, agile and committed especially in busy periods.- Knowledge of and interest in the association's field and mission.- Willingness to travel abroad for certain meetings and events.- Available to join the team rapidly.AanbodWhat our clients offers : - A full-time job (40h/weeks with 12 recuperation days per year)- A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance - Continuous learning & development opportunities via our Institute (online & offline L&D suites)- Open-minded company with room for creativity & innovationBedrijfsinfoInternational communication agency in the heart of Brussels .