Discover Your Opportunity
Mitsubishi UFJ Financial Group (MUFG) is a leading financial institution with 160,000 colleagues across the globe. We strive to make a difference for every client, organization, and community we serve.
We stand for our values of building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
The Role
As an Office Support Administrator in our Management Support Office in Brussels, you will provide HR services to employees in the Brussels Branch.
* Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
* Support with reconciling banks statements, suspense account reporting and other internal controls
* Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
* Manage the investment bookings and office investment inventory
* Maintain the general ledger accounts
* Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…)
* Ensure accurate and timely submission of financial information/ reports (statistics, regulatory) to local management, MBE and to external regulators/institutions (NBB, Febelfin, FSMA)
* Support the Country Head in the preparation and control of the annual budget and audit
* Ensure accurate vendor management
* Liaise with external suppliers concerning purchase of office equipment and supplies
* Examine and renew maintenance agreements, rental and insurance contracts
* Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
* Ensure a professional car park management (insurance, taxes, damage reports, etc)
* Process the outgoing and incoming mail
* Take responsibility for the maintenance of the Brussels Branch archives
* Ensure compliance with the MUFG's common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements
Requirements
To be successful in this role, you will need:
* Bachelor degree required or equivalent work experience in office management/finance.
* Junior profile with an interest/experience in administration/finance areas is desired.
* Excellent communication and written skills in English and (French and/or Dutch)
* At least 1 year of experience performing similar tasks, preferably in the banking industry
* Proficiency in Microsoft Office systems
* Ability to work accurately with excellent attention to detail
* Flexible working style and positive team player
* Process driven
* Strong organisational skills
What We Offer
We offer a role in one of the largest banks in the world in a growing and international environment.
* Gross salary based on experience and consistent with the market
* 8% holiday allowance and 13th month payment
* 30 vacation days per year
* Commuting allowance based on annual public transport 2nd class
* Mental health workshops and budget for external courses
* Training & development possibilities paid by the bank
* Group insurance / Pension : Participation paid by employer
* Hospitalization : Participation paid by employer
* Meal vouchers : employer participation 6.91 eur and 1.09 eur by employee per working day