Mission
As the Executive Assistant to the Senior Vice President Asset Delivery & Digital, your mission is to provide high-level administrative support, ensuring the smooth operation of the Asset Delivery & Digital direction.
You will manage the Senior Vice President's schedule, organize travel arrangements and handle confidential information, acting as a key liaison between the Senior Vice President and both internal and external stakeholders.
This role requires excellent organizational skills to ensure that all administrative tasks are handled seamlessly, a proactive approach and strong attention to detail.
Responsibilities
* Manage professional scheduling for the Senior Vice President, including agendas, emails and phone calls
* Coordinate complex scheduling and calendar management, ensuring seamless communication and information flow to senior executives
* Draft, proofread, and handle confidential correspondence, emails, and official documentation
* Edit and amend presentations, oversee the translation process, and monitor quality
* Provide comprehensive administrative support, including document preparation, meeting minutes, and maintaining digital filing systems
* Organize and prepare materials for executive meetings, including agendas, reports, and presentations
* Organize and manage travel logistics, including accommodations and transportation
* Manage expense reports and invoice processing
* Assist in organizing and coordinating off-site meetings and events
* Demonstrate strong professionalism and act as a positive ambassador for Fluxys
Qualifications
* Bachelor’s degree in Office Management, Business Administration, or related field
* Minimum of 10 years of experience in an administrative role, preferably as an Executive Assistant
* Exceptional organizational skills with the ability to prioritize and multitask effectively
* Strong proficiency with the Microsoft Office Suite and aptitude for learning new software and systems
* Proactive and pragmatic approach with a strong problem-solving mindset
* Flexibility and adaptability in a fast-moving and international environment
* Exceptional thoroughness and attention to detail
* Discretion and ability to handle sensitive information with the utmost confidentiality
* Proficient in written and verbal communication in Dutch and French, with a strong command of English
A strong command of the languages specified in this job posting is essential for this position. We kindly request that you apply only if you meet this requirement, to ensure a fair consideration of your application.