At UniSystems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Information Management Assistant to join our UniQue team in Brussels!
What will you be doing in this role:
* You will support stakeholder management and meeting preparations within a classified institutional environment. The role involves maintaining an up-to-date stakeholder list, assisting in meeting coordination, and ensuring seamless documentation and communication using institutional tools.
* Maintain and update a comprehensive list of stakeholders, including points of contact, using institutional tools such as Atlassian Confluence, JIRA, Microsoft SharePoint, and other Microsoft Office applications.
* Ensure stakeholder information remains accurate, organized, and easily accessible.
* Assist in any meeting preparations by taking preparatory notes based on the discussion with the institution's personnel, build a suitable agenda for the meeting, find suitable time to schedule the meeting with the stakeholders as well as a room and videoconference (VTC) setup, invite the stakeholders and manage the possible rearrangement of the meeting schedule.
* Take accurate meeting notes, transcribe manual notes into IT software, and summarize discussions.
* Identify action points and key takeaways, ensuring clear communication to relevant stakeholders.
* Maintain high-quality reporting standards for various levels of seniority.
Requirements
What you will need to succeed in this position:
* Proven experience in notetaking, summarizing discussions, and identifying key action items.
* Experience in collaborative environments, working with internal teams to enhance service quality.
* Prior experience in IT or Cyber Security environments.
* Fluent English proficiency (written & spoken).
* Strong organizational and reporting skills.
* Ability to handle meetings with discretion and professionalism.
* High level of accuracy and attention to detail.
* An active security clearance at the time of the application is required.
* Desirable: Experience working within or supporting military or governmental organizations.
At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.