Looking for your next Admin experience? We are looking for someone who is hands on, can work structured and has an openminded and pro active approach. Provide assistance to the Medical Affairs Department by performing secretarial duties that will ensure timely and effective handling of priorities and achievement of objectives. Provides the highest level of customer satisfaction by aiming to meet and exceed customers expectation of the Med Affairs department Delivers a high standard first line contact with customers, ensuring an excellent customer experience Responds to any complaints in a timely manner and in first instance striving to resolve any issues raised Informs team leads and concerned team members on a regular basis about important calls/requests from customers Budget of activities MA: Ensures that purchases are covered by Purchase Order requests and are in accordance with the global procurement procedure Ensures the follow up of financial processes from order to payment Gives input to the budget owners on budget status Support in vendor selection/creation in collaboration with procurement in MDG Creation of Purchase Orders in COMET (SAP) FU and closing Update overview Support in FU Advisory Boards: Provides support to the organization of the BeLux Advisory Boards, such as logistics, contracts set up and signatures in adobe sign, follow up on: approval flow of Ad Board Approval Form, FCPA Check and updates in Veeva CRM, starts up workflow in ABC Appian. Tracker of Advisory Boards and follow up of expert payments. Communicates frequently and effectively with internal stakeholders to ensure that goals and objectives are met Pro actively ensures coordination between departments in resolving day to day administrative and operational problems Quality/Compliance Ensures that the Med Affairs department administration is done in adherence to MSDs policies and procedures Update overview (Attendance payments) Contracts advisors payments submissions Appian ABC submission FCPA Surveys in Veeva Support in FU Consultancy activities: Update overview Contracts consultants Appian ABC Submission FCPA Surveys in Veeva Medical need sles: Request sles through Medista App Update overview FU on delivery issues Ad hoc document filing for audit readiness Support in drug supply in IIS trials Preparation approval flow Update overview PERSONAL 3 years experience or more within a similar position or administrative position Excellent written and verbal communication skills. Team worker, enthusiastic, high adaptability and service minded. Diplomacy, discretion, maturity, judgement and tact. Responsible, able to work independently enhance initiatives. Detail oriented, yet able to prioritize. Can tolerate stress, good organizational skills. Self starter. Maintains a highly professional image at all times. Deals with everybody (internal and external contacts) in a discrete and professional manner. Is fl