Main ResponsibilitiesPrograms Administrator
- Proactively and autonomously update the programs webpages;
- Manage the general infobox of the Society, and the central phone number to provide swift information and support concerning the COMPANY activities and projects;
- Manage the membership mailbox, to provide support and follow-up to Members
- Manage the entry of collective membership;
- Support the set up andconfiguration of the membership in the CRM;
- Maintain and clean theMembership DataBase;
- Chasing payments for all Units: check before the deadline if all registrations are duly paid;
- Provide support with refunds and Credit notes where needed;
- Manage group registrations for congresses and teaching courses;
- Take statistics directly from the CRM on a regular base and/or upon request; OFFICE Operations
- Liaise with the landlord for all office-related matters;
- Organize shipments to congresses and events when necessary;
- In collaboration withthe other admin team members, dispatch the post;
- If deemed necessary and upon request provide general support to visitors during meetings in the office;
- Book transport and accommodation upon request of project managers and follow-up on travel invoices;
- Proactively ensure logistics for internal events (such as team building activities, business meetings,…) and celebrations (seniority, weddings, long-term sicknesses,…The company, was founded in Milano in September 1980. as a Society of individual members working in the field of radiotherapy and oncology.Its principal objectives are to:Foster radiation oncology in all its aspects Develop standards for the Q.A. of radiation oncology, radiophysics, radiation technology and radiobiology in Europe and stimulate their implementation Improve the standards of cancer treatment by establishing radiation oncology as a clinical specialty integrated with other cancer treatment modalities Promote international exchange of scientific information on radiotherapy & oncology and related fields of science such as radiophysics and radiobiology Education and professional experience
- Bachelor degree preferably in Communication or in an Administration or Secretariat field
- 1 to 2 years of experience in a similar and multidisciplinary job is an asset If you also combine following criteria and qualities, then you are probably the person we are looking for
- Fluent in English
- Proficient management of CRM (Microsoft Dynamics)
- Excellent organization and planning skills
- Proactivity
- Common sense
- Strong time management and ability to multi-task and to prioritize work.
- Attention to detail and problem-solving skills
- Be the smiling face and voice towards stakeholders
- Flexible and open to learn
- Service-minded
- Positive mindset
- Ability to meet changing deadlines
- Maintain confidentiality
- IT literate (office, CRM, CMS)