SRG are working with a global pharmaceutical company who are looking for an experienced Document Management Specialist to support non clinical (R&D) documentation activities within a regulated environment (GLP).
The focus is on ensuring high quality, submission ready documents to support regulatory submissions.
The role is embedded in a global team of document specialists based in Braine lAlleud, Belgium, collaborating closely with stakeholders from toxicology, pharmacology, bioanalysis, and regulatory affairs.
Main Responsibilities
Perform quality control on non clinical documents (protocols, amendments, reports, etc.).
Ensure compliance and document readiness for regulatory submissions.
Upload, index, and track documents in the Veeva Vault EDMS.
Oversee the document lifecycle, ensuring adherence to quality standards and GLP requirements.
Liaise with stakeholders (authors, QA, RA, etc.) for follow up on corrections and approvals.
Provide training and guidance to internal users on good documentation practices.
Participate in process reviews and continuous improvement initiatives for documentation workflows.
Must Haves
Minimum 8 years of experience in the pharmaceutical industry.
Solid background in regulated documentation management (GLP, GCP, etc.).
Deep understanding of non clinical documentation and its lifecycle.
Hands on experience with Electronic Document Management Systems (EDMS), preferably Veeva Vault.
Familiarity with regulatory expectations for submission ready documents.
Strong digital literacy.
Comfortable working in high compliance, traceability focused environments.
Nice to Haves
Prior experience in non clinical / preclinical environments.
Exposure to QA or regulatory affairs.
In depth GLP knowledge.
Scientific background (biology, chemistry, etc.).
Understanding of French is a plus (for informal/team interactions).
Familiarity with other document management tools.
Languages
Fluent English (written and spoken) is mandatory. Frencj is a plus for the team
Soft Skills
Highly reliable, structured, and detail oriented.
Strong quality and service mindset.
Proven ability to collaborate in multicultural, cross functional teams.
Comfortable adapting to changing priorities.
Remote Work & Onsite Presence
Remote work up to 60% (23 days/week).
Onsite presence required 1 day/week in Braine lAlleud, ideally on Tuesdays (team day).
Flexibility required based on operational needs.