Job Vacancy: Event Coordinator Location: Brussels, with international travel Type of contract: 4 month Start date: As soon as possible Salary: 2500 Job description We are looking for a dynamic and organized Event Coordinator to join our team. You will be responsible for the organization, coordination and logistics of a series of events, ensuring the satisfaction of participants and the smooth running of each stage. Responsibilities Coordination of staff accommodation: Monitor and organize staff accommodation, ensuring that all needs are met. Management of catering orders: Coordinate and monitor catering orders (excluding specific events), confirming numbers of participants, menu details, etc. Organization of major social events: Organize events such as Welcome Reception and Networking Dinner in collaboration with local hosts, collect necessary reports, verify registrations and provide on site support. Support to registration team: Verify and process registrations, manage billing and answer attendee questions. Support to Event Operations Unit Staff retreat in Brussels: Monitoring contracts, managing registrations and providing on site assistance for the retreat planned for 2025. Research for retreat: Conduct research for planning future events and outings. Board meeting planning: Participate in the organization of meetings, in collaboration with local hosts and operations colleagues. Logistical support and event coordination: Ensure smooth management of all logistical aspects, from planning to execution, to ensure the success of all upcoming events. Skills and qualifications Experience in event organization: You have proven experience in organizing various events (workshops, seminars, conferences), ideally in a multicultural environment. Languages: Fluent in written and spoken French and English. German is a plus. Technical skills: Very good command of Microsoft tools, particularly Excel. Mobility: Willingness to travel internationally if necessary. Desired qualities Analytical, organizational and problem solving skills. Creative spirit and ability to think outside the box. Thoroughness and attention to detail. Ability to work under pressure and meet tight deadlines. Multi tasking while maintaining a high quality of work. Exceptional interpersonal and collaborative skills: Ability to work independently while being a key member of a team. Strong customer orientation: You are proactive, action oriented and excel at building lasting relationships. Stress management skills and the ability to remain calm even in tense situations. Why join us? A dynamic, international team. The opportunity to work on exciting projects on a global scale. A stimulating environment where you can build on your skills while developing new ones. International travel opportunities to attend events around the world.