Seniority: Medior/Senior
Start Date: ASAP
Duration: 3 months, renewable
IT software asset management
The IT Assets & Licenses Officer will play a key role in managing IT software assets, vendor relationships, purchasing operations, and compliance. The goal is to ensure full control over software and asset portfolios by gathering business needs, monitoring usage, optimizing costs, and ensuring contractual compliance.
Key responsibilities
IT purchasing & payments
Support the ordering & payment process for IT purchases
Conduct analysis, follow-ups, and reporting on purchase requests, orders, invoicing, and approvals
Ensure compliance with internal procurement policies
Identify process optimizations to improve efficiency for stakeholders
IT license & asset management
Maintain an up-to-date inventory of IT assets and licenses, aligning with budgets and strategy
Collaborate with stakeholders to manage software asset needs and ensure compliance
Conduct audits and usage analysis to optimize costs and forecast expenses
Manage vendor relationships and evaluate market trends for strategic decision-making
Support budget planning and financial management for IT licenses and assets
Generate reports on asset status, compliance, and trends
Ensure contract renewals, terminations, and overall license agreement compliance
Monitor and enforce SLAs, KPIs, and vendor performance
Mitigate risks related to shadow IT and unauthorized software use
Qualifications & experience
10+ years in IT asset and license management, with 5+ years in a transversal advisory role
Strong experience in negotiating and managing IT vendors
Proven ability to manage IT budgets and align technology strategies with business goals
Expertise in IT procurement, compliance, and risk mitigation
Excellent leadership, communication, and stakeholder management skills
Bachelor's degree in IT, Business Management, or a related field (Master's degree or certifications are a plus)
Competencies
Strategic Thinking - Ability to align IT assets with organizational goals
Leadership - Proven ability to drive change and optimize processes
Negotiation - Strong experience in contract management and vendor relations
Analytical Skills - Data-driven approach to cost optimization and compliance
Communication - Ability to engage effectively with senior stakeholders