As AP/AR Supervisor, you will oversee the daily operations of the team. You are responsible for the collaboration in the team as well with internal stakeholders (eg. Other departments). You make sure that all payments and cash collections are excuted correct and fast. An important part of the job is reporting information regarding AP and AR, and look into the closure per cycle.
Main tasks and responsibilities
AP/AR Management
* Oversee and monitor the daily operations of the AP/AR team to ensure efficient workflow, and timely payment/collection activities.
* Review and approve payment runs, ensuring compliance with internal controls and policies.
* Reconcile AP/AR accounts and resolve discrepancies in a timely manner.
* Collaborate with internal stakeholders to address issues impacting payment or collection activities.
Reporting & Compliance
* Prepare regular and ad-hoc reports (aging analysis, outstanding payments, overdue amounts, etc.) for management review.
* Ensure compliance with company policies, local regulations, and accounting standards.
* Support audits by providing necessary documentation and explanations to auditors.
Month-end, quarter-end and year-end closures
* Assist in the closing process, including preparing journal entries, balance sheet reconciliations, and variance analyses for AP and AR accounts.
* Coordinate with the General Ledger team (reporting team) to ensure all transactions are accurately posted and closed within established timelines.
Process Improvement & Controls
* Identify and implement process improvements to enhance efficiency, accuracy, and internal controls within the AP/AR functions.
* Update and maintain AP/AR policies and procedures, providing training to the team as needed.
Team Leadership & Development
* Supervise and guide the AP/AR team, providing regular feedback, coaching, and performance evaluations.
* Ensure team members are adequately trained and cross-trained to handle various tasks.
* Foster a collaborative and positive work environment.
Stakeholder Collaboration
* Work closely with the Billing team and other F&A functions to optimize end-to-end financial processes and drive consistency across the organization.
* Liaise with external vendors, customers, and other third parties to resolve payment or invoicing inquiries.
Requirements
* Bachelor’s degree (or higher) in Accounting, Finance, Business Administration, or a related field. Professional certification is a plus.
* Minimum 1-3 years of proven experience in AP/AR or general accounting roles.
* Proficiency in using accounting software and ERP systems (e.g., SAP, CargoWise, Microsoft Dynamics).
* Strong Excel skills (pivot tables, VLOOKUP, advanced formulas) for data analysis and reporting and strong interest for further evolve his/skill in database application such as Tableau or others.
* Excellent communication skills in English. Any other language is an asset, especially Dutch.
* Demonstrated ability to lead and motivate a team, handle conflicts, and maintain a high level of performance under tight deadlines.
* Strong attention to detail.
* Analytical thinking and problem-solving skills.
* Strong leadership and people-management skills
* Excellent time management and prioritization abilities.
* Strong customer-service orientation.
* Effective communication and interpersonal skills, capable of building relationships across departments.
Benefits
* Full-time contract, undetermined time
* Attractive salary package, including 13th month
* Meal vouchers and ecocheques
* Hospitalization insurance + group insurance
* Transport reimbursement according to CLA PC 226
* 20 vacation days + 6 ADV days + 1 NXB day after 3 years + 1 CLA day after 1 year
* Mobile phone + subscription
* Laptop & phone
* Free coffee, tea, water, soup
* You will be part of a dynamic team
* Benefits Plan (“MyChoice”)