About Akkodis
Akkodis, is a global leader in the engineering and R&D market that is leveraging the power of connected data to accelerate innovation and digital transformation. With a shared passion for technology and talent, 50,000 engineers and digital experts deliver deep cross-sector expertise in 30 countries across North America, EMEA and APAC. Akkodis offers broad industry experience, and strong know-how in key technology sectors such as mobility, software & technology services, robotics, testing, simulations, data security, AI & data analytics. The combined IT and engineering expertise brings a unique end-to-end solution offering, with four service lines – Consulting, Solutions, Talents and Academy – to support clients in rethinking their product development and business processes, improve productivity, minimize time to market and shape a smarter and more sustainable tomorrow.
Akkodis is part of the Adecco Group. Our Webstite : www.akkodis.com
Job purpose:
Within the Vx R&D, the Lab equipment team will support operational functions for the Scientific Area Vx R&D laboratories and related documents in collaboration with Lab Automation, Quality for R&D (Q4R&D), EHS&S, Contract Management and Procurement, Maintenance and Engineering in support for the Vx R&D Scientific Area.
Key Responsibilities
Lab Modification
* Oversee small lab modifications related to equipment commissioning across multiple Belgium sites.
* Coordinate and execute lab modification requests from start to finish, ensuring alignment with engineering and EHS (Environment, Health, and Safety) standards.
Needs Analysis & Feasibility
* Capture user requirements and conduct feasibility studies based on engineering standards and EHS guidelines.
* Review and evaluate documentation to assess potential EHS, QA (Quality Assurance), and engineering impacts.
Technical Solutions
* Analyze and propose technical solutions, including conducting Gemba walks to observe and understand operational realities.
* Support the drafting of critical documents such as URS (User Requirement Specifications), URB (User Requirements Brief), work permits, and related project approvals.
* Collaborate with internal and external service providers to draft RFQs (Requests for Quotations) and technical specifications.
Documentation & Compliance
* Draft and manage technical and EHS documents (e.g., Mo Notice and TCD) in compliance with EHS, engineering, and applicable SOPs (Standard Operating Procedures).
* Maintain proper document management and archiving practices to ensure audit readiness and compliance.
Budget & Project Management
* Manage and monitor budgets related to lab modifications for equipment commissioning.
* Perform budget forecasting and ensure effective resource allocation.
* Coordinate interventions with users, Life Cycle Owners (LCOs), and maintenance services, ensuring smooth handovers of installations and modifications.
Master Data & Monitoring
* Monitor updates and changes to Master Data for equipment and infrastructure.
* Identify and implement continuous improvement opportunities, proactively addressing potential issues.
Coordination & Communication
* Organize follow-up meetings and manage communications to ensure alignment with stakeholders.
* Serve as the single point of contact for lab modification coordination, fostering strong and collaborative relationships with Engineering teams.
Cross-Functional Collaboration
* Support the Lead of Lab Equipment in activities related to lab modifications.
* Manage the RMT (Request Management Tool) activities through Tier 1 matrix meetings and participate in Tri-RMT meetings with Engineering to allocate requests based on complexity.
Project Management Responsibilities
Scope Definition & Alignment
* Define the project scope to meet user requirements and ensure alignment with the CPT (Capital Project Team) business case.
Supplier Engagement & Procurement
* Obtain comprehensive equipment quotes, including all necessary components, from approved suppliers in adherence to the Lab Equipment Category Procurement strategy.
Impact Assessment & Planning
* Lead the assessment of infrastructure, EHS, and CSI (Compliance, Sustainability, and Innovation) impacts due to new equipment.
* Collaborate with support functions to develop detailed cost, scope, and schedule estimates.
Resource Planning
* Identify and coordinate resourcing needs to ensure successful project delivery.
Asset Management
* Obtain asset write-off values for projects involving asset disposal or trade-ins.
Cost Estimation
* Prepare total project cost estimates to a +/- 10% level of accuracy using standardized templates.
Project Documentation
* Complete the R&D PIP (Project Investment Proposal) document, including:
* Project Situation, Target, and Proposal
* Alternative courses of action considered
* CAPEX funding request
* Post-implementation benefits and running expenses
* Asset write-offs
* NPV (Net Present Value)/IRR (Internal Rate of Return) analysis
* Vaccines IM code setup information.
Project Execution
* Drive the execution of the PIP, ensuring approved scope delivery within timelines and budget expectations
Finance & Project Controls
* Adhere to finance guidelines and project control requirements, including:
* Managing and controlling the PIP budget
* Monthly cashflow and milestone forecasting
* Contingency usage authorization
* Change control processes.
1. Asset Capitalization Support
* Provide necessary data for asset creation, capitalization processes, and quarterly control reviews.
Required Qualifications
A. Educational Background
Minimum Level of Education :
* Degree: Bachelor’s degree in scientific discipline from an accredited university.
* Area of Specialization: Previous experience in a scientific and/or engineering environment is preferred.
* Rationale: This role involves frequent interactions with Scientists, Lab Heads, and support functions such as Engineering, necessitating a solid understanding of scientific principles and technical processes.
Preferred Level of Education :
* Degree: Advanced degree (e.g., master’s degree) in a science or health-related discipline is preferred.
* Area of Specialization: As above.
* Rationale: An advanced degree provides additional depth of knowledge that is beneficial for understanding complex scientific and technical concepts in this role.
B. Job-Related Experience
* Minimum Level of Experience Required:
* At least 5–10 years of cumulative work experience in laboratory and engineering-related roles.
* Rationale: A strong foundation in laboratory operations and engineering is essential to effectively manage the technical, financial, and operational aspects of this role.
C. Other Job-Related Skills and Background
* Strong understanding of engineering standards, EHS (Environment, Health, and Safety) requirements, and quality assurance protocols.
* Proven experience in technical documentation and compliance.
* Excellent organizational skills, with the ability to manage budgets and resources effectively.
* Strong communication and relationship-building capabilities, with the ability to engage cross-functionally across teams and levels.
* Ability to identify and propose improvement opportunities to optimize project outcomes.
* Experience coordinating with internal and external service providers.
* Solid understanding of laboratory operations, including familiarity with lab equipment.
* Ability to learn and adapt quickly to new functions and challenges.
* Highly autonomous, proactive, motivated, and dynamic personality.
* Proficiency in spoken and written English.
* Strong IT skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
* Familiarity with SAP or equivalent enterprise resource planning (ERP) systems.