This is a remote position.
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
· Project Management Knowledge:
ü Basic understanding of project management principles, methodologies, and tools
ü Familiarity with project management software such as ServiceNow, Microsoft Project, or similar tools to track resources, schedules, and milestones
ü Understanding of project life cycles and the ability to assist in the planning and execution of projects from initiation to completion
· Technical Proficiency:
ü Advanced proficiency in using standard office software including Microsoft PowerPoint, Word and Excel
ü Familiarity with cloud-based platforms (e.g., Microsoft 365) and project management tools (e.g., ServiceNow, Jira) is an advantage but not mandatory
· French language proficiency is of advantage
DUTIES/ROLE:
· Resource Planning and Scheduling
ü Assist the senior project managers in resource planning activities, ensuring that the required personnel and resources are available for project tasks
ü Maintain and update project resources and project schedule using project management tools (e.g., ServiceNow)
ü Coordinate the allocation of resources with resource managers
ü Monitor project milestones and ensure tasks are completed on time
· Data and Knowledge Management
ü Maintain project data repositories, ensuring that all project-related documents, reports, and communications are organized, up-to-date, and accessible to the project team
ü Assist in the creation of knowledge management materials to support project deliverables
ü Ensure that documentation and reports are stored in accordance with the organization’s guidelines and best practices for data governance
· Issue and Risk Tracking
ü Support the senior project manager by keeping track of project issue and risk registers
ü Ensure that all project-related records are accurate, complete, and aligned with organizational standards
· Meeting Organization and Documentation
ü Organize and coordinate project meetings, including setting up virtual or physical meetings, sending out invitations, and preparing meeting agendas
ü Take detailed and accurate notes during meetings, capturing key points, decisions, and action items
ü Distribute meeting minutes to stakeholders and ensure that follow-ups on action items are timely
· Procurement Support
ü Assist senior project managers with project procurement activities, including initiating procurement requests, follow-up on procurement activities, creating receipts
ü Keep track of procurement-related communications and documentations
· Collaboration and Communication:
ü Collaborate with Cloud Operations Centre, Project Managers, Technical Leads, and other relevant teams to ensure cohesive project management activities
ü Communicate effectively with stakeholders to understand project management requirements and address concerns
· Will be part of the project management team. Close coordination of all activities with the NCI Agency Project Manager (PM) as well as strict adherence to agreed timelines is mandatory
· Due to the AGILE approach of this project, there is a need to define a set of specific arrangements between the NCI Agency and the contractor that specifically defines the deliverables to be provided for each sprint as well as their associated acceptance criteria