Looking for an Executive Assistant position? We have a job for you!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives and Digital Marketing Officers. We provide both permanent and interim contracts. We are currently recruiting an Executive Assistant for one of our clients, a law firm based in Brussels. Salary package : monthly salary in line with experience. The role is inclusive of, but not limited to :
1. Provide personal assistance to partners and lawyers, including managing schedules, handling correspondence, preparing presentations, and managing phone calls.
2. Coordinate complex travel arrangements, including international travel, client meetings, and travel expense invoicing.
3. Organize client and attorney meetings, send meeting requests, liaise with involved parties, and manage networking events.
4. Administer physical and electronic files, ensuring proper filing of correspondence and documents.
5. Manage email correspondence, file relevant emails, and handle inquiries during attorneys' absences.
6. Assist in invoice preparation, including information gathering, draft checking, and coordinating with billing teams.
Essential Skills and Experience :
7. 5+ years in a similar role.
8. Native-level proficiency in French or Dutch, fluent in English, with good knowledge of the other national language.
9. Proficient in MS Office, especially Word and Excel.
10. Formal secretarial qualification is a plus.
11. Team player with strong interpersonal skills.
12. Proactive, with the ability to take initiative and maintain confidentiality.
13. Reliable, flexible, and detail-oriented.
14. Strong communication and organizational skills, able to work under pressure and meet deadlines.