For a European association, we are looking for an HR Assistant.
Type: Temporary job / replacement (minimum 3 months, possibly longer)
Purpose of the Job:
The HR Assistant supports the HR Department by handling administrative tasks, facilitating communication, and providing project assistance to ensure smooth operations. This role involves coordinating meetings, managing contracts, and supporting HR processes, contributing to the overall effectiveness of the team.
Responsibilities:
* Administration: Maintain organisational charts, coordinate internal and external meetings, manage contracts, follow up on invoices, and manage HR budgets and forecasts.
* Learning & Development: Assist with organising training programs, identifying training needs, and coordinating employee recognition events.
* Project Support: Provide administrative support for HR projects and ensure timely execution.
* Communication: Update the HR intranet, manage internal HR communication, and assist in organising employee/member meetings.
* HR Staff Meetings: Coordinate logistics, prepare agendas, and take minutes during HR staff meetings.
* Onboarding: Ensure all preparations are made for new hires, including setting up workstations and providing welcome support on their first day.
* Employment Contracts: Proofread employment contracts for accuracy and compliance with regulations.
* Internship Contracts: Draft and manage internship contracts and liaise with universities to coordinate placements.
Knowledge & Experience:
* Education: Bachelor's degree or equivalent experience.
* Experience: 0-3 years in HR administration, contract management, or related tasks.
* Interest in HR
Skills & Certifications:
* Proficient in Microsoft Office (Word, Excel, Teams, Outlook, SharePoint).
* Familiarity with invoicing tools is a plus.
* Strong organisational and customer-oriented skills.
Language Skills:
* Excellent written and verbal communication in English and good knowledge of Dutch and French.
Offer
* This role offers a great opportunity for a proactive individual to gain experience across various HR functions, including contract management, onboarding, and project support.
* Meal vouchers and transportation reimboursement