ACENSI is looking for a Software Asset Manager for one of their clients based in Brussels :
Key Responsibilities
Software Procurement Management
▪ Ensure the tracking, evaluation, and management of all software assets used by the client to maintain license compliance and to purchase support and renewals in a timely manner
▪ Ensure that the purchase of unnecessary licenses (redundancy), as well as unnecessary support and renewals, is kept to a minimum.
▪ Supports the Team Lead in the preparation of necessary budgets
▪ Monitors budget consumption related to license usage, both internally and for the client, plans and gathers requirements for business process automation.
Optimization Management
▪ Examines, in consultation with various stakeholders, the possibilities of transitioning to an optimal licensing methodology (standalone licenses, enterprise licenses, SaaS, named/concurrent licenses, etc.) and develops the corresponding plans.
▪ Participates in the analysis and preparation of procedures for software management.
▪ Determines whether the current tools are adequate for management and, if not, assesses the situation and proposes an appropriate solution.
Software Audit
▪ Conducts an audit of the software currently used within the company and proposes actions based on the findings.
▪ Identifies potential risks related to audits based on software installation reports for end users.
▪ Identifies potentially at-risk applications (viruses, trojans, etc.) and proposes actions to address the issues.
▪ Assumes the role of the point of contact in case of a software audit.
Software Board
▪ Prepares the files for the Software Board.
▪ Initiates and leads the the company's Software Board and, in this capacity, provides advice and makes decisions regarding non-standard software.
▪ Is responsible for the reports and communication of the Software Board.
Support
▪ Resolves license issues in the third line and escalates them to the supplier if necessary.
▪ Provides support for specific projects related to the software domain.
Suivi financier:
▪ Creates purchase orders (PO) in the systems.
▪ Follows up on invoices, communicates with the supplier and accounting in case of issues, and seeks a solution. Criteria : Area of Responsibility
▪ Software Procurement Management
▪ Optimization of Management
▪ Software Audit
▪ Chairing the Software Board
▪ Support
▪ Financial Monitoring Possible consequences of incorrect decisions and/or poorly executed activities:
▪ Missed opportunities and lack of optimization potentially leading to (significant) financial consequences
▪ Additional expenses caused by the purchase of unsuitable software
▪ Extra costs during installation in case of selecting the wrong license model
▪ Fines during audits due to incomplete tracking of the installed base
▪ Serious impact on client operations if licenses are not purchased or renewed on time.
Education & Skills
▪ Master's degree or equivalent through experience
▪ Relevant professional experience of 5-8 years.
▪ Integration period of a few months to one year.
▪ In-depth knowledge of software applications and license models.
▪ In-depth knowledge of systems analysis and design.
▪ Knowledge of (procurement) procedures and audit processes.
▪ Knowledge of legislation related to public procurement and public tenders.
▪ Basic knowledge of project management.
▪ Knowledge of drafting and improving standards and procedures.
▪ Knowledge of business process improvement.
▪ Knowledge of software lifecycle management processes, software procurement, and usage.
▪ Knowledge of the structure and internal (work) procedures of the organization.
▪ Knowledge of common and company-specific software.
Language Requirements
▪ Knowledge of French, Dutch, and English (oral and written).