Looking for a new challenge in an All-round Office Assistant round? We have a job for you!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives and Digital Marketing Officers. We provide both permanent and interim contracts. We are currently recruiting an All-round Office Assistant for one of our clients, an international firm located in Brussels to help with office operations and provide superior support to the lawyers and, as such, enable them to operate at optimum efficiency.Your Tasks and Responsibilities:Answering phone calls, taking messages, and managing correspondenceGreeting visitorsOverseeing meeting room arrangementsOrdering and maintaining stationery and office suppliesSorting and distributing incoming mail and organizing outgoing mailOrganizing, coordinating, and arranging meetings for lawyers, including scheduling client appointmentsManaging calendarsBooking travel (hotels, flights, trains, taxis, etc.)Preparing court documentsCopying and printing materialsCreating and maintaining filing systems and other office organization toolsCollecting billing information, reviewing drafts, and coordinating with partners and the billing team to ensure invoices are finalized and sent on timeYour Profile:Ideally 2 years of experience in a similar roleDemonstrate strong written and verbal command of English and French or DutchThrive in a mature and dynamic environmentPossess advanced proficiency in MS OfficeExhibit excellent organizational skills with a knack for prioritizationApproach tasks with a problem-solving mindset, ensuring timely completionManage sensitive information discreetlyEmbrace a flexible and open-minded attitude in the workplaceDisplay discipline and adeptness in handling a diverse range of tasks simultaneouslyMaintain a customer-focused and service-minded approachOur Offer:Full-time permanent contractCompetitive remuneration package in line with your qualifications and experienceInternational and human working environmentLearning opportunities, Personal Development scheme, etc.
Interested? Please send your CV to Julien Massion, Recruitment Consultant at -careers.com