The International Potato Center (CIP) is seeking one Administrative Assistant to support the operations team at CIP-China for Asia Pacific (CCCAP).
About the role
This position will be based in CCCAP Downtown office at Haidian District, Beijing. Under the overall supervision of the director of CCCAP, and the direct supervision and guidance of the Operation Officer of CCCAP. This position requires the ideal candidate to work in CCCAP for 40 hours per week based on the tasks assigned by the operation team, performing the tasks described below:
Key responsibilities:
* Assist with office activities, such as managing schedules, organizing and preparing relevant briefings or background material for meetings, events, exhibitions, and hosting visits.
* Assist to prepare for travel requests/liquidation, hotel reservations, train/air tickets, booking, managing assets and equipment in the downtown office, including CCCAP’s vehicle, internetworks, and computers, ensuring maintenance and smooth operation.
* Assist Social and Economic Researchers by preparing and maintaining a basic statistic data bank with basic analysis.
* Possess a reasonable understanding of Chinese law, with a routine role in assisting with the review and proofreading of project-related agreements and contracts.
Requirements
* Bachelor’s degree in business administration or related studies.
* At least 3 years of experience in similar positions in Administration or General Services department. Priority given to work experience in government departments.
* Proficiency in Word, Outlook, Excel, and PowerPoint.
* Good English listening, speaking, reading, and writing skills.
* Ability to work and thrive under high work demands and pressure to meet tight deadlines, managing time effectively.
* Ability to deal effectively with complex situations and demands, with internal and external contacts at all levels.
* Good judgment, diplomacy, and tactfulness are essential traits for this position.
* The successful candidate will be required to show absolute discretion in handling confidential and sensitive information.
* Proven ability to work in a multicultural environment as a proactive team player while carrying out multiple tasks daily with a positive attitude.
* Good sense of marketing and customer service.
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