We are looking for a highly organized and detail-oriented Administrative Project Support Specialist to join our team in Brussels. The successful candidate will play a key role in supporting the full project lifecycle, ensuring the control and management of all legal documents (e.g., Limosa, CheckinatWork, VCA). Additionally, the candidate will be involved in handling GIPOD requests and follow-ups. Proficiency in Dutch, English, and/or French is considered a strong asset. This will be an consultant contract in the begining.
Key Responsibilities:
* Provide comprehensive administrative support to project teams throughout the project lifecycle.
* Manage and control all legal documents, including Limosa, CheckinatWork, and VCA, ensuring compliance with regulations.
* Coordinate and follow up on GIPOD requests, ensuring timely and accurate processing.
* Maintain organized records and documentation for all project-related activities.
* Act as a point of contact for internal and external stakeholders, addressing inquiries and providing support as needed.
* Assist in the preparation of reports, presentations, and other project-related materials.
* Ensure smooth communication and collaboration across teams.
Qualifications:
* Proven experience in administrative support, preferably within a project-based environment.
* Familiarity with legal documents such as Limosa, CheckinatWork, and VCA is highly desirable.
* Knowledge of GIPOD processes and follow-ups is a strong asset.
* Excellent organizational and multitasking skills, with a strong attention to detail.
* Proficiency in Dutch, English, and/or French (both written and spoken).
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).