Provides administrative support performing the day-to-day administrative functions including planning, organizing and scheduling.
A day in the Life:
1. Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
2. Inventories, orders and distributes office supplies
3. Sorts and distributes incoming mail, correspondence and other printed material
4. Sets up, organizes and maintains correspondence files and other departmental records
5. Arranges travel schedule and reservations and prepares expense reports and ensures submission
6. Assists in preparation of presentations by compiling and preparing materials as needed
7. Coordinates details of onsite and offsite meetings and conferences including catering needs
8. Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences
9. Back up for front of house if there are no one on reception
Keys to Success:
Education and Experience:
• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience
Knowledge, Skills and Abilities:
10. Knowledge of administrative procedures and organization systems.
11. Good Microsoft Office skills.
12. Good communication, organizational and interpersonal skills.
13. Ability to identify and set priorities and effectively perform a variety of task simultaneously.
14. Ability to deal professionally with highly confidential information and matters.
15. Good attention to detail and accuracy.
16. Positive attitude and ability to work effectively with others at all levels of the organization
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.