Are you an experienced Office Manager looking for a new challenge? Our client, law firm is seeking a talented individual to lead their Brussels office with a focus on promoting team collaboration and maintaining a positive work environment. If you have a college degree,law firm office management experience, and proficiency in English, French / Dutch, we want to hear from you! This role offers a stimulating work environment, international exposure, and a supportive team culture. Plus, enjoy an attractive salary package with teleworking options. Join us in creating a dynamic and inclusive workplace where your skills will be valued and appreciated. Apply now!
Description
Administration :
* Promoting firm culture and creating and fostering cohesive office life.
* Designing and implementing engagement programs that foster positive morale and creating opportunities for collaboration.
* Promoting and encouraging collegiality and effective communication and interaction.
* Serving as an energized leader and effective liaison between office management, firmwide management, and employees.
* Identifying and resolving areas of concern within the Brussels office.
Operations and Facilities :
* Coordinating and implementing office moves, construction projects, and refurbishments, as necessary.
* Managing facility leases and vendor/service contracts in accordance with the firm’s standard practices.
* Coordinating with building management to ensure facility maintenance and safety.
* Maintaining safety, first aid, and disaster prevention programs in compliance with firm policies and procedures and current local and country requirements.
* Overseeing inventory, procurement and maintenance of furniture, equipment, and office supplies.
Human Resources and Administration :
* Overseeing outsourced entities, as necessary.
* Coordinating professional and non-professional staff recruitment and Human Resources development; including selection, orientation, training, counseling, and evaluations.
* Working closely with firmwide Human Resources and firmwide Talent Management to maintain Brussels personnel and employment records.
* Administering employee incentives, evaluations, compensation, and benefits programs in compliance with the firm’s standard practices.
* Ensuring compliance with the firm’s Human Resources policies and procedures and current local and country statutory and regulatory requirements.
* Serving as effective liaison between management and employees.
* Promoting and encouraging effective communication and interaction at all levels within the Brussels office and with individuals in other offices.
Finance & Accounting :
* Coordinating among firm accounting personnel to develop the annual office operational budget process.
* Monitoring office expenditures and monthly budget variances.
* Promoting cost savings measures.
* Supporting office payroll processing.
* Liaising with the Director of International Accounting to handle other financial and accounting responsibilities as needed.
* Assisting Brussels Partners with billing and collections, in coordination with the billing department.
Profile
* College degree or equivalent, directly applicable experience required.
* A minimum of three years prior experience managing staff in a law firm environment.
* An ability to read, speak, write English with business level proficiency. Proficiency in French or Dutch.
* Good IT skills.
* Familiarity with fundamental Human Resources policies and procedures, as well as current employment law requirements.
* Proficiency with legal terminology and standard legal procedures.
* Ability to deal effectively with all levels of people in demanding, high stress situations.
* Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
* Strong problem-solving and administrative skills.
* Ability to prioritize and manage time effectively.
* Excellent organization and communications skills, both oral and written.
* Ability to work in a team environment and a fast-paced environment while exhibiting a strong attention to detail.
* Exceptional client service both internal and external.
Offer
Our client offers you :
* A stimulating and varied position with a wide range of responsibilities.
* A dynamic and international environment.
* A place where everyone is valued.
* Activities / initiatives taken for the well-being of employees.
* An attractive salary combined with teleworking opportunities.