Avertim is on the lookout for a new Office Manager in its Brussels Office.
At Avertim, we believe that a great workplace starts with a great Office Manager. Were looking for a proactive, organized, and people oriented individual to lead the day to day operations of our Brussels headquartersand to support our offices in France, Germany, and the Netherlands.
Your Mission
As our Office Manager, you will play a central role in making sure everything runs like clockwork. You will be the go to person for all things office related and a key contributor to our vibrant, welcoming, and efficient work environment.
What you will be doing
* Be the friendly face of the Brussels office, managing reception and welcoming visitors
* Handle incoming mail, packages, and liaise with external providers
* Organize business travel (hotels, trains) and help implement our self booking system
* Keep our office spaces tidy and well stocked (coffee lovers, weve got you!)
* Ensure meeting rooms are ready for action; clean, equipped, and inviting
* Approve employee timesheets and invoices for smooth operations
* Oversee office maintenance, coordinate with cleaning staff, and handle small repairs
* Act as an Internal Prevention Advisor (training provided!) and ensure health & safety protocols are in place
* Prepare onboarding essentials for new joiners: badges, welcome breakfast, goodie bags, meeting rooms, etc.
* Lead or support projects like sustainability initiatives, office moves, or renovations
* Collaborate with our international offices to ensure consistency in office management
* Manage relationships with our suppliers and negotiate pricing when applicable
* Collaborate with our Learning & Development department, help book training rooms, etc.
* Help organize company events; Annual Party, Christmas celebrations, team moments, and more!
About You
* Friendly, approachable, and solution oriented
* Fluent in French and/or Dutch and a excellent command of English
* Between 2 to 6 years of experience in office management, facilities, or hospitality
* Excited to take ownership and drive improvement across office operations
As an Avertimer, you have the opportunity to:
1. Develop yourself in a place where individuals and ideas matter
2. Engage in a career path that provides you with the ability to continuously enhance your skills and knowledge
3. Immerse yourself into a vibrant, fast growing team and nurturing work environment
4. Be part of an experienced international community of Avertimers
5. Keep on le