Executive Assistant to the Senior Vice President Asset Delivery & Digital
We are seeking an Executive Assistant to support our Senior Vice President Asset Delivery & Digital at our office in Brussels. As a purpose-led company, we're committed to fast-track the shift to a carbon neutral world.
This role requires excellent organizational skills, a proactive approach, and strong attention to detail to ensure that all administrative tasks are handled seamlessly.
* Key Responsibilities:
* Manage professional scheduling for the Senior Vice President, including agendas, emails, and phone calls.
* Coordinate complex scheduling and calendar management, ensuring seamless communication and information flow to senior executives.
* Draft, proofread, and handle confidential correspondence, emails, and official documentation.
* Edit and amend presentations, oversee the translation process, and monitor quality.
* Provide comprehensive administrative support, including document preparation, meeting minutes, and maintaining digital filing systems.
* Organize and prepare materials for executive meetings, including agendas, reports, and presentations.
* Organize and manage travel logistics, including accommodations and transportation.
* Manage expense reports and invoice processing.
* Assist in organizing and coordinating off-site meetings and events.
About the Role:
* Bachelor's degree in Office Management, Business Administration, or related field.
* Minimum of 10 years of experience in an administrative role, preferably as an Executive Assistant.
* Exceptional organizational skills with the ability to prioritize and multitask effectively.
* Strong proficiency with the Microsoft Office Suite and aptitude for learning new software and systems.
* Proactive and pragmatic approach with a strong problem-solving mindset.
* Flexibility and adaptability in a fast-moving and international environment.
* Exceptional thoroughness and attention to detail.
* Discretion and ability to handle sensitive information with utmost confidentiality.
* Proficient in written and verbal communication in Dutch and French, with a strong command of English.
Why Should You Apply?
* Contribute towards a carbon-neutral world.
* Develop and shape a brilliant career in a fast-growing international group.
* Showcase your strong appetite to contribute towards dynamic projects that challenge your intellect.
Apart from general conditions, we offer a competitive salary between €45,000 - €65,000 per annum, depending on experience.
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