Short description
Versatile office management / executive assistant role for a human-sized consulting firm in the heart of Brussels.
Your responsibilities
Are you a proactive organizer with a flair for excellence? Do you thrive in a fast-paced environment, juggling multiple priorities while keeping everything running smoothly? If so, we have the perfect role for you!
We’re searching for a highly organized and enthusiastic PA & Management Support to join Nova Reperta, a leading consulting company in Belgium with also an office in the Netherlands. In this pivotal role, you’ll provide top-notch support to our leadership team, ensuring seamless day-to-day operations and enabling them to focus on driving strategic goals.
Your Responsibilities:
* Executive Support: Manage calendars, arrange meetings, and handle communications for the management team.
* Coordination & Admin: Assist with preparing documents, managing travel arrangements (trains, hotels, etc.), and ensuring deadlines are met.
* Event Planning Support: Organize internal and client-facing events, workshops, team-building activities, and trainings.
* Employee related Administration: Manage car fleet administration (new cars, fuel cards, fines), training administration (who, when, what), telephone subscriptions, expenses, and other employee-related tasks.
* Office Management: Oversee office supplies and technology for the Belgium office, ensuring a productive workspace, handle office coordination tasks for the Netherlands office, including flex office management and vendor relations.
* Adhoc HR & management support: Support on solving ad hoc issues from HR team & management team.
What you bring
* Confidentiality: Handle sensitive information with utmost professionalism and discretion.
* Proven experience of minimum 2 to 3 years in a similar role, preferably within a consulting or professional services environment.
* Exceptional organizational and multitasking skills.
* Strong communication abilities, both written and verbal, in English and French. Knowledge of Dutch is a plus.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
* Attention to detail – a sharp focus on accuracy and thoroughness in handling tasks.
* Flexibility and adaptability to manage changing priorities in a dynamic work environment.
The employer
Nova Reperta (www.novareperta.com) is a leading consulting company in Belgium with also an office in the Netherlands.
Management consultants with a twist – based on a strong company DNA. You’re part of a group with healthy ambitions who are willing to go the extra mile for the client, for the company and for the colleagues. But with respect for the individual and everyone’s aspirations and ambitions.
Once you’re in, you’ll see it's a vibrant bunch of people, open to each other, like a family. And it has to feel that way. And above all it's a team, a tribe if you want.
They expect you to have ideas of your own, take initiative, and they’ll listen and encourage you to act on them. But also participate, contribute, engage. That’s how you grow and learn. With the help of colleagues and partners.
So it’s simple, really: trust your gut, be great, be open, be human, be yourself.
What Nova Reperta offers
* A genuine collaborative and inclusive work culture.
* Opportunities for professional growth and development.
* The chance to be a key player in a company that values innovation and excellence.
* A full-time role with a permanent contract from the start, 4/5th negotiable.
* 50% remote work.
* A competitive salary and benefits package including: meal and eco vouchers, group and hospitalisation insurance, full reimbursement of public transport, home working allowance, mobile phone subscription, extra legal holidays, team activities.
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