Job Title: Office Manager (NL/FR/ENG) - Part Time
We are currently seeking a talented and organized individual to join our Belgium office as an Office Manager. This is a part-time role that requires 4-5 months of dedication to ensure the smooth operation of our office.
Key Responsibilities:
* Manage office supplies, facilities, and vendor relationships to maintain a well-functioning workspace.
* Oversee office and parking maintenance, and prepare the office for meetings.
* Coordinate logistics for events and trainings, including food, space organization, and other arrangements.
* Manage contracts and relationships with service providers, such as cleaning, catering, and office supplies.
* Assist in onboarding new employees by coordinating access badges, office equipment, phone ordering, car delivery, and welcome kits.
* Act as the point of contact for employees regarding office-related inquiries.
* Manage office budgets, expenses, and invoicing processes in collaboration with the finance department.
* Negotiate contracts with suppliers to optimize costs while maintaining quality.
* Support marketing initiatives by coordinating internal and external company events.
* Manage meeting rooms, catering, and travel arrangements for employees and executives.
* Work closely with IT support teams to ensure office equipment functions properly.
Requirements:
* Strong organizational and multitasking skills with a proactive problem-solving mindset.
* Excellent interpersonal skills, with the ability to work closely with everyone in our organization.
* Excellent communication skills in English, Dutch, and French.
* Proficiency in Google Office Suite and office management tools.
* Attention to detail and ability to handle confidential information professionally.
* Integrity and discretion are essential.
* A flexible mindset and willingness to work in a team.
About Us:
Devoteam is a leading consulting firm focused on digital strategy, tech platforms, and cybersecurity. We empower our customers to transform their business and unlock the future. With 25 years of experience and 10,000 employees across Europe, the Middle East, and Africa, we promote responsible tech for people and work towards creating better change.
We value a good work-life balance, strong human values, respect, collaboration, frankness, entrepreneurship, and ambition. Join us for an exciting temporary challenge in a fast-moving international company.